When a group of civic minded neighbors band together for a common cause anything can be accomplished. Together we're working to improve our community, strengthen friendships and provide a safe and fun place to raise our children.
If these things sound like something you'd like to be a part of consider joining the Alliance... many hands make light work.
THOSE IN ATTENDANCE WERE WELCOMED AND ASKED TO REVIEW THE PREVIOUS
WERE MOTIONED FOR APPROVAL “AS READ” BY TWO HOMEOWNERS
QUESTIONS ONCE AGAIN ASKED, IF ANY H.O.’S HAD CALLED THE OFFICE ABOUT SIGNING
UP FOR A COMMITTEE OR IF ANY LETTERS WERE WRITTEN TO THE OFFICE REGARDING THE
USE OF THE CLUBHOUSE FOR OUR MONTHLY MEETINGS….
THE RESPONSE WAS NEGATIVE TO
REMINDED EVERYONE THAT WE EACH HAVE TO BECOME MORE PRO-ACTIVE IN OUR COMMUNITY
STATED THAT A MINIMUM OF THREE H.O.’S IS REQUIRED TO ESTABLISH A COMMITTEE
vA H.O. ASKED,”WHERE CAN WE FIND THE DIFFERENT
POINTED OUT THAT A LIST OF COMMITTEES COULD BE FOUND IN “THE VILLAGER”.EACHCOMMITTEE LISTED WAS REVIEWED AND DISCUSSED
WERE INFORMED THAT EACH COMMITTEE WOULD MEET ONCE A MONTH WITH A BOARD MEMBER
WHO WOULD CHAIR THAT PARTICULAR GROUP
PURPOSE OF BUILDING REPRESENTATIVESCOMMITTEE WAS EXPLAINED.
HAVE A REPRESENTATIVE FROM EACH BUILDING GATHER INFORMATION SUCH AS: CONCERNS, COMPLIMENTS AND
SUGGESTIONS FOR IMPROVEMENTS –
NOT TO COMPLAIN!
“REPS” WERE ALSO ASKED TO DISTRIBUTE FLYERS TO EACH BLDG. SO AS NOT TO INFRINGE
ON THE MAINTENANCE MEN’S DUTIES
DISCUSSED HOW THIS COMMITTEE WAS NOT PROPERLY HANDLED, I.E., NO STRUCTURE, AND
THE LACK OF CONSISTENCY, WHICH RESULTED IN THE ABSENCE OF INTEREST AND IN ITS
LADIES DECIDED THAT PERHAPS THE GROUP WOULD BECOME MORE ENTHUSED IF WE STARTED
THE “BALL ROLLING” BY CALLING THE OFFICE AND STATING THAT WE WOULD LIKE TO
BECOME PART OF THE COMPLIANCE COMMITTEE.IT WAS AT THIS POINT THAT TWO OTHER HOMEOWNERS
VOLUNTEERED TO JOIN US.A CALL WILL BE
MADE TO THE OFFICE ADVISING THEM OF OUR REQUEST.
SUGGESTED THAT A BUDGET LINE BE CREATED FOR EACH COMMITTEE THAT WOULD COVER THE
COST OF ANY AND ALL SUPPLIES FOR RECREATIONAL ACTIVITIES PLANNED.
FUND RAISING EVENTS WERE
PROPOSED SUCH AS: A CHINESE AUCTION, CAKE SALE, CAR WASH, ETC.THESE EVENTS WOULD CERTAINLY HELP DEFRAY THE
STILL FEEL THAT COMMUNICATIONS BETWEEN THE BOARD AND THE COMMUNITY COULD BE
IMPROVED REGRADING EVENTS
ADVISED THE GROUP THAT SACHEM HAS A SERVICE CREDIT PROGRAM FOR TEENS.THEY COULD POSSIBLY ASSIST IN THE CARWASH AND
PERHAPS WITH THE CLEAN UP OF ANY DEBRIS (BRANCHES,ETC,) IN THE AREA AND
ALONGSIDE THE FENCE WITH APPROVAL OF THE BOARD
DISCUSSION OF THE ELECTION ON SATURDAY, JUNE 7, 2014 INCLUDED SUCH TOPICS AS:
BOARD MEMBERS SHOULD HAVE INTRODUCED THEMSELVES, AND WHY WEREN’T THE H.O.’S
INFORMED HAS TO HOW THE ELECTION BECAME INVALID
WERE ADVISED THAT THERE WAS A SUBSTITUTE OF POSITIONS BETWEEN A BOARD MEMBER
AND THE CURRRENT PRESIDENT.WE NOW HAVE
A NEW PRESIDENT AND THE FORMER PRESIDENT IS STILL ON THE BOARD
TO A H.O. THE ATTORNEY PRESENT STATED THAT HOMEOWNERS CAN USE THE CLUBHOUSE TO
PLAY GAMES, CARDS, ETC.HE FOLLOWED THIS
WITH, H.O.’S “HOMEOWNERS CAN USE IT… AND ISN’T THAT WHAT IT’S USED FOR?”
STATED THAT THE ASSESSMENT WOULD END IN JULY AND THAT THE BANK NOTE STILL DUE
WOULD BE PAID FROM OUR RESERVE
QUESTIONS WERE RAISED:HOW MUCH IS LEFT
ON THE ASSESSMWNT?
WILL IT BE PAID IN FULL WITH ONE PAYMENT OR
WILL HOMEOWNERS BE PAYING INTEREST?
WERE TWO CONDOMINIUMS THAT THE WVC OWNS AND HOW WVC GOT TO THAT POINT.BY RENTING OR SELLING THEM IT WILL BE
ADVANTAGES TO THE COMMUNITY FINANCIALLY
WOULD HAVE PREFERRED TO BE NOTIFIED OF THIS ACQUISITION BEFORE THE HOMEOWNERS
WHAT MONIES ARE BEING USED FOR
THE REPAIRS OF THESE CONDOMINIUMS?
WHAT BUDGET LINE WILL THE MONEY
GO INTO UPON RECEIPT OF EITHER THE SALE OR RENTAL OF THESE CONDOMINIUMS?
vH.O.’SWANT TO BE INFORMED AS TO WHERE THE MONIES
ARE SPENT BEFORE THE “FINANCIAL REPORT” AND HOW CAN THEY OBTAIN THIS
WAS HAD THAT THERE IS STILL AN AIR OF MISCONCEPTION THAT THE BOARD DOES NOT
UNDERSTAND THAT THE SPRINGMEADOW ALLIANCE WANTS TO ACHIEVE THE SAME POSITIVE
GOALS FOR WOODGATE VILLAGE AS THE BOARD
HOMEOWNER ADVISED THAT THE PUBLIC COMMISSION HAD BEED NOTIFIED OF ISSUES
CONCERNING REPAIR WORK DONE PSEG ON THE PREMISES OF WOODGATE VILLAGE. THE
COMMISSION INFORMED PSEG TO CORRECT THE PROBLEM THAT THEY CREATED.
Meeting called to order at
7:44 P.M. with all interested homeowners.
Minutes of April 8, 2014 meeting were distributed to all for review,
corrections, and approval.
·The Springmeadow Alliance thanked all for attending
and their continued support
·Minutes of April 8th meeting were reviewed:
one correction was made to the fourth bullet. The correction was to the number
of positions upon which the community will vote on June 7th: there are three not
four positions as indicated. The minutes
were approved and seconded by home owners
·Home owners were informed that our meeting notices are
being ripped off the dumpsters by a resident.
A witness confronted the person while removing the notice and the
response was that the person “didn’t like the group and did not believe in its
cause”. Whether or not one agrees with
an organization, they haven’t any right to remove notices informing the
homeowners of Woodgate Village Condominiums of pertinent meetings. They do have the option to not attend but not
to destroy the property of others’. Home
owners were advised to inform SMA if the flyers are removed from their
·Discussion regarding the importance of joining a WVC
oHome owners reviewed
the available committees and discussed the contracts/insurance committee-the
committee members would be involved with the bids submitted, etc. All
encouraged if have an interest in this to call WVC office and volunteer!
·SMA discussed the importance of having a valid election
oHome owners to
get the word out: encourage and remind neighbors to vote and the need to sign
§In the past, residents knocked on doors to remind all
to vote in order to have a valid election
§Must sign proxy and mail in to WVC
·One doesn’t need to select any candidate if they
choose not to but MUST sign and submit the proxy!
§There are four people running for the three board
oA suggestion from
home owners was for the board to send out a “robo call” one week before the
election and again the day before
·A discussion was had regarding WVC property values and
oSeveral units have
unkempt gates and fences that are in disrepair, balconies need painting etc.
have washed out plastic flowers or dead plants hanging that detract from the
beauty of WVC which can bring down the worth of our condominiums
have set standards on what's permitted on the exteriors of units: WVC does also
but these must be enforced so the community can maintain its property values
oMany units (one
right on Springmeadow Drive) have overgrown shrubs and dead bushes that need to
oHome owners were
requested to bring this concern to the board’s attention at the home owner’s
meeting on Saturday June 7, 2014
·E-mail response from the board regarding SMA’s meeting
with the board representative read to home owners and all advised they are
posted on SMA website: springmeadowalliance.net
oAll advised SMA
awaits the board’s decision to meet free of charge in the WVC community room
·The meeting was adjourned 9:00 P.M.
THE NEXT SMA MEETING IS
TUESDAY, JUNE 10, 2014 @ 7:30 P.M.
called to order at 7:30 P.M. with all interested homeowners.Minutes of March 11th, 2014 meeting were
distributed to all for review and approval.
Springmeadow Alliance thanked all members for attending the meeting and their
enthusiasm in the support for SMA!
of March 11, 2014 meeting were reviewed approved and modified and seconded the
motion by H.O.’s.
ØSMA reminded everyone “Change can be promoted through positive action which can only happen
with homeowners taking an active interest and involvement”.
·All H.O.’s have the same interest to maintain
SMA reminded everyone, that June 7, 2014
is the annual election. This year four positions are to be voted upon. In
order to have a valid election the
following must occur:
homeowners…..Please sign your proxy and mail the self addressed, stamped envelope.
is not necessary to CHOOSE a candidate listed.
oSubstitutions can be made right on the
card itself (H.O. can write someone’s name on ballot).
is extremely Important you SIGN and RETURN the proxy (self addressed, stamped envelope) in order to make this an Official
SMA representatives met with the secretary of the Woodgate Village Board of
Managers most recently. There was a positive point of view during the course of
meeting and below are topics that were discussed:
of January 2014, the Board of Managers holds their meetings on the 4th
Tuesday of each month.
secretary asked for some suggestions from the SMA.
·SMA revisited original requests, concerns and or
suggestions, from the May 2013 list for improvement at all level with the Board
·.Allow the Springmeadow
Alliance to meet in the community room for their monthly meetings.And to reinstate
the no charge policy.
·Landscaping -to request the current landscaping company to:
the area that borders our (WVC) property side of the golf course fence.
·Sheds are in need of painting as well as the
curbs steps (yellow)
oSuggestedresponsible volunteers be allowed to do the
suggested a release waiver if there are concerns about liability.
wash railroad ties and make note of those disintegrating and place on
members were encouraged to volunteer for the Beautification committee
importance of communication between the board and the community with the use of
Robo-Calls.(Very helpful– it keeps homeowners informed).
of high energy rates.Perhaps BOM could
arrange an open meeting with homeowners and PSEG for
ideas on how to reduce the rates. I
oSuggested an opening day pool party with the involvement of
the BOM, SMA, and the Pool Co.
oThe positive atmosphere was mentioned regarding the last
homeowners meeting(atmosphere one
of the mutual cooperation, dialog and respect).
ØAll are encourage to attend the homeowners meeting on June
ØH.O.’s commented again on how well the snow removal company
removed the snow in the parking lots as well as the sidewalks.Good Job…
oOther concerns were:
·Why isn’t the snow
removed to the front door of both the ranch and the three bedroom
condominium?The width of a shovel would be the minimum
requirement for a path.
oThis was done in the past.
·H.O. stated the new
insurance company/WVC attorney interpreted the landscape/snow removal policy
that the patios are the homeowner’s responsibility.
ØIs the snow company responsible for the damages which
occurred during snow removal to the (grass, sidewalk etc…)?
expenses should be part of the contract not WVC expense.
ØH.O.’s noticed and are
happy with the board and office responding, communicating and informing
homeowners of issues.
ØSMA asked if any
oVolunteered to join
the WVC’s Beautification committee?
oCalled the office to
request using the clubhouse for meetings?
ØSMA reminded all
members WVC has many different committees of which the BOM approves and
supports (check Villager for various committees). H.O.’s should join these
committees this is an excellent opportunity to get involved, have input and to
be aware first-hand of any information regarding the community.
oSMA reminded everyone that in order for the group to
function properly, we must have the support of its members. And although we can
offer suggestions and perhaps point you in the right direction, each H.O. must
ØH.O.’s are still upset about the “DOG ISSUE “(even after
letter sent out by BOM).
oThere are some irresponsible pet owners who don’t care
about others and our community. They continue to disregard rules, even after
flyers were sent out reminding them of these rules.
ØWVC should have two-three designated area in which the dogs
are allowed to defecate and nowhere else. (H.O. has suggestion of areas).
oEliminates any confusion on where the dogs can defecate.
ØA volunteer obtained information regarding both the Islip
Town Recreation and Senior Citizen card.
ØThree volunteers had offered to become the “Welcome Wagon”
and were to contact the Holbrook Chamber of Commerce as well as local merchants
inquiring about coupons and/or discounts for new homeowners of WVC (the
volunteers did not attend this meeting).
Directions to 20 Peachtree Court, Holbrook From Springmeadow Drive, heading South: Turn right, heading south on Patchogue Holbrook Road. Hop onto Nicolls Rd, heading south. Take to Sunrise Highway service road, and continue heading west, but bear to the right onto Veterans Highway. At the 2nd light, (Lincoln Ave.) make a right. Make a right onto Peachtree Court, approx. 1/2 mile. On the right, at the end of the court, you will see a parking lot. Pull in and park by the door on the right. Once in the building, follow the signs. From Springmeadow Drive, heading North: Make a left on Patchogue Holbrook Rd, heading North. Continue to Furrows Road and make a left. Go to the end of Furrows and make a left onto Lincoln Ave. Head South on Lincoln approx. 1 1/2 miles to Peachtree Court. On the right, at the end of the court, you will see a parking lot. Pull in and park by the door on the right. Once in the building, follow the signs.
Meeting called to order at 7:30 P.M. with all interested homeowners. Minutes of January 14, 2014 meeting were distributed to all for review and approval.
The Springmeadow Alliance thanked all members for attending the meeting and their enthusiasm in the support for SMA!
Minutes of January 14, 2014 meeting were reviewed approved and seconded the motionby H.O.’s.
SMA informed all the BOM has accepted two new members for temporary positions.
We congratulated these new members for their interest and support in joining the board.
H.O.’s questioned why the board only picked two new members when three seats were available.
SMA suggested H.O.’s should send letters to BOM.
The SMA reminded everyone every June is the annual election and this year four positions should be voted upon. In order to have a valid election the following must occur:
Everyone needs to sign the proxy for an official election.
You don’t need to choose anyone listed on the card
You can write in someone’s name on ballot
It is extremely Important that you SIGN the proxy and return it (comes with stamp) in order to make it an official election
H.O.’s were concerned and stated that if a board member misses three or more meetings they should be removed as they are unable to fulfill their responsibilities.
SMA suggests H.O.’s call the office and request to review the minutes from the board meetings and see which board members were present
H.O.s would then need to generate e-mail or follow up letters regarding same
H.O.’s are upset that the clubhouse can’t be used free of charge for our SMA community meetings.
H.O.’s should send letters to BOM requesting the use of the clubhouse free of charge.
H.O.’s commented on how well the snow removal companyremoved the snow in the parking lots as well as the sidewalks. Good Job…
But did have other concerns:
Why isn’t snow removed to the front door on the Ranch and 3 bedrooms’.
This was done in the past.
H.O. stated the new insurance company/WVC attorney interpreted the landscape/snow removal policy that the patios are the homeowner’s responsibility
Is the snow company responsible for the damages which occurred during snow removal to the (grass, sidewalk etc…)?
Is the snow company responsible for the removal of all the sand in the parking lot?
These additional expenses should be part of the contract not WVC expense.
Some H.O.’s have concerns because they are unable to remove the snow to get into their house and gate.
Suggestion was made to call the Public library – students have to do community serviceand may be available to shovel the respective patio or try to see if you can pay someone.
H.O.’s could also contact the Senior Citizen’s center to see if any volunteers available.
SMA advised all members WVC has many different committees of which the BOM approves and supports (check Villager for various committees). Joining these committees would be an excellent opportunity to get involved and have an actual “say”
Also, one would be able to keep up on issues by joininga Committee.
H.O. mentioned these committees no longer exist because home owners have shown no interest in participating; however, the committees remain available if interest is shown
SMA reminded everyone “Change can be promoted through positive action which can only happen with homeowners taking an active interest and involvement”.
All H.O.’s have the same interest to maintain our property values
H.O.’s are upset about the DOG ISSUE
WVC should have two-three designated area in which the dogs are allowedto defecateand nowhere else.
Eliminates any confusion on where the dogs can defecate.
There are some owners who don’t care about others and our community.
There were suggestions to put up signs stating “DOG FREE ZONE” so children/adults wouldn’t step in dog feces at school bus stops, and other places
H.O.’s suggested WVC should enhance its Welcome Committee in addition to giving out the prepared “packet”, the ‘House Rules”:
Have two or three individuals work with WVC for a “meet and greet” and actually deliver the welcome package to the new homeowner personally
This is a good time to get people involved and become aware of the “inner workings” of the community. This committee would be Woodgate’s “Welcome Wagon”.
SMA has three memberswho are interested in volunteering.
A volunteer offered to obtain information from the town regarding the Islip Town Recreation card and also the Holbrook Chamber of Commerce to see if there are any coupons/discounts from local merchants available for the welcoming committee to distribute.
SMA advised attendees that representatives from the WVC Board of Managers contacted SMA and requested to meet; a meeting has been scheduled.
called to order at 7:30 P.M. with all interested homeowners. Minutes of November 12, 2013 meeting were
distributed to all for review and approval.
ØThe Springmeadow Alliance wished all a Happy and
Healthy New Year!
thanked for attending the meeting
ØDespite the bad
weather – very cold and snowing, the food drive went very well. Food was collected for both families and
animals. Donations were made to the Lighthouse Mission and the Islip Town
description of the mobile Lighthouse Mission and towns they service was given
ØH.O.’s are upset
that the clubhouse can’t be used free of charge for our SMA community meetings.
made for H.O.’s to send letters to the BOM requesting the use of the clubhouse
free of charge
maintenance fees pay for this clubhouse.
that Woodgate Village (WVC) and/or landscapers should be responsible for
planting in areas which are blightedthat are
oIs the snow
company responsible for the damages to the grass, sidewalk etc…which occurred
during snow removal.
come out of WVC budget for these repairs. Apprised that they are responsible
will resume planting in the spring.
Spring projects will be planned next month.
calling the office and see if you can volunteer for the WVC garden committee
since it is listed as an available committee in the Villager.
Ø WVC has many
different committees of which the BOM approves and supports (check the second
page of the Villager for a listing of the various committees). Joining these
committees would be an excellent opportunity to get involved and have an actual
oAlso, one would
be able to keep up on issues such as increases in maintenance fees (there was a
7% increase on the common charges) and
those interested in the process for obtaining contracts could join the
Contracts & Insurance Committee.
oChange can be
promoted through positive action which can only happen with homeowners taking
an active interest and involvement.
that committees no longer exist and that home owners have shown no interest in
participating. Advised that all of the committees are still listed in the
Villager and if an interest is made known then the board will head up (chair)
that particular committee.
spoke to a board member and asked why the club house was not open for New Years
Eve for homeowners who are notgoing
out to celebrate. Homeowners would be
able to come to the club house and provide their own refreshments. Perhaps the
board would send out a “robo” call to the community, asking if there is any interest for such an event of
this kind. The homeowner was advised that there is a Recreation
Committee that she might consider joining to have more social events.
ØH.O. said part of
the problem is that WGV is a diversified community. You have seniors, single men and women,
single parents as well as families. With 504 units in this community, a room
that only holds 43 people is a problem.
oAll H.O.’s have
the same interest to maintain our property values.
resurrect its Welcome Committee consisting of two or three individuals. In
addition to giving out the prepared “packet”, the ‘House Rules” which can also
oThis is a good
time to get people involved and become aware of the “inner workings” of the
community. This committee would be Woodgate’s “Welcome Wagon”.
ØH.O. commented on
the snow removal and that they did a good job.
ØA sample letter,
as previously requested, was given out for anyone wishing to send it to the
board regarding notifying the community who was appointed to the board as there
were three board positions vacant.
ØTonight they are
interviewing candidates for the board. A
few of our SMA H.O.’s had submitted their resumes and are being interviewed.
Ø H.O. said the board doesn’t do things they are
supposed to do.
o If a board member misses three or more
meetings they should be removed. She was advised that minutes of the board’s
meeting would need to be reviewed to determine who was in attendance and then
the H.O. would need to do the follow up letters.
ØH.O. thought that
the House Rules is the prospectus in
didn’t want to say anything, but the House Rules are not the same as the
oThe rules the
board added only serve certain situations.
When a new attorney comes on aboard they usually makes new rules. i.e.,
the balconies. The attorney at the time seems to interpret that it was the
responsibility of the homeowners. For
many years it was the responsibility of Woodgate Village Condominium to make
the necessary repairs. The past has
shown that with each new attorney,
management company and board president there is another interpretation
of the same rule over and over again.
ØHopefully if everything
remains the same our loan/assessments should be over by July 2014.
ØMention was made
to turn over the roads to the Town of Islip
oThis may raise
our property taxes, and there may be other negatives which would not be
beneficial to us in the long run. A committee would need to be established to
look into this further if there was enough interest.