Tuesday, January 28, 2014
January 14, 2014
Meeting called to order at 7:30 P.M. with all interested homeowners. Minutes of November 12, 2013 meeting were distributed to all for review and approval.
Ø The Springmeadow Alliance wished all a Happy and Healthy New Year!
o Everyone was thanked for attending the meeting
Ø Despite the bad weather – very cold and snowing, the food drive went very well. Food was collected for both families and animals. Donations were made to the Lighthouse Mission and the Islip Town Animal Shelter.
o A brief description of the mobile Lighthouse Mission and towns they service was given
Ø H.O.’s are upset that the clubhouse can’t be used free of charge for our SMA community meetings.
o Suggestions were made for H.O.’s to send letters to the BOM requesting the use of the clubhouse free of charge
§ Our monthly maintenance fees pay for this clubhouse.
Ø H.O. commented that Woodgate Village (WVC) and/or landscapers should be responsible for planting in areas which are blighted that are common areas.
o Is the snow company responsible for the damages to the grass, sidewalk etc…which occurred during snow removal.
§ This shouldn’t come out of WVC budget for these repairs. Apprised that they are responsible for repairs.
Ø Garden committee will resume planting in the spring. Spring projects will be planned next month.
o Recommended calling the office and see if you can volunteer for the WVC garden committee since it is listed as an available committee in the Villager.
Ø WVC has many different committees of which the BOM approves and supports (check the second page of the Villager for a listing of the various committees). Joining these committees would be an excellent opportunity to get involved and have an actual “say
o Also, one would be able to keep up on issues such as increases in maintenance fees (there was a 7% increase on the common charges) and those interested in the process for obtaining contracts could join the Contracts & Insurance Committee.
o Change can be promoted through positive action which can only happen with homeowners taking an active interest and involvement.
Ø H.O. mentioned that committees no longer exist and that home owners have shown no interest in participating. Advised that all of the committees are still listed in the Villager and if an interest is made known then the board will head up (chair) that particular committee.
Ø H.O. recently spoke to a board member and asked why the club house was not open for New Years Eve for homeowners who are not going out to celebrate. Homeowners would be able to come to the club house and provide their own refreshments. Perhaps the board would send out a “robo” call to the community, asking if there is any interest for such an event of this kind. The homeowner was advised that there is a Recreation Committee that she might consider joining to have more social events.
Ø H.O. said part of the problem is that WGV is a diversified community. You have seniors, single men and women, single parents as well as families. With 504 units in this community, a room that only holds 43 people is a problem.
o All H.O.’s have the same interest to maintain our property values.
Ø WGV should resurrect its Welcome Committee consisting of two or three individuals. In addition to giving out the prepared “packet”, the ‘House Rules” which can also be included.
o This is a good time to get people involved and become aware of the “inner workings” of the community. This committee would be Woodgate’s “Welcome Wagon”.
Ø H.O. commented on the snow removal and that they did a good job.
Ø A sample letter, as previously requested, was given out for anyone wishing to send it to the board regarding notifying the community who was appointed to the board as there were three board positions vacant.
Ø Tonight they are interviewing candidates for the board. A few of our SMA H.O.’s had submitted their resumes and are being interviewed.
Ø H.O. said the board doesn’t do things they are supposed to do.
o If a board member misses three or more meetings they should be removed. She was advised that minutes of the board’s meeting would need to be reviewed to determine who was in attendance and then the H.O. would need to do the follow up letters.
Ø H.O. thought that the House Rules is the prospectus in plain language.
o Some H.O.’s didn’t want to say anything, but the House Rules are not the same as the Prospectus
o The rules the board added only serve certain situations. When a new attorney comes on aboard they usually makes new rules. i.e., the balconies. The attorney at the time seems to interpret that it was the responsibility of the homeowners. For many years it was the responsibility of Woodgate Village Condominium to make the necessary repairs. The past has shown that with each new attorney, management company and board president there is another interpretation of the same rule over and over again.
Ø Hopefully if everything remains the same our loan/assessments should be over by July 2014.
Ø Mention was made to turn over the roads to the Town of
o This may raise our property taxes, and there may be other negatives which would not be beneficial to us in the long run. A committee would need to be established to look into this further if there was enough interest.
Ø Next Meeting is Tuesday, February 11, 2014
Monday, January 6, 2014
The scheduled food drive for people and pets was held on December 14th even though the weather didn't cooperate: it continued to snow like crazy and the outdoor temperatures were in the 20's! Beyond these minor inconveniences,the drive was very successful. Your generous donations filled the Lighthouse Food Pantry shelves and the Islip Town animal shelter was given many bags of food, treats, towels, and litter. We truly appreciate all the donations everyone contributed to make this inaugural drive such a success and are looking forward to planning another one but when the weather is more agreeable.The Four Ladies
Monday, December 9, 2013
US HELP THOSE LESS FORTUNATE DURING THIS
THE SPRINGMEADOW ALLIANCE
WILL BE HOSTING A FOOD DRIVE FOR BOTH, FAMILIES
AND OUR FURRY FRIENDS
DATE: SAT., DEC. 14, 2013
LOCATION: CUL DE SAC (between Beech & Cedar
Lane, on the club house side)
Canned fruits, vegetables, juices, soup
Hot & cold cereals
Prepared foods: mashed potatoes, stuffing, pancake mix, etc.
Tea, Coffee and Hot Chocolate
Boxed crackers & cookies, soup
Rice, pasta, egg noodles
Any and all non-perishables
Old Towels Dry Dog & Cat food
Canned Dog & Cat food Cat Litter
Our next meeting will be on Tuesday, January 14, 2014. Check our website for details. www.springmeadowalliance.net
Tuesday, December 3, 2013
Meeting Minutes November 12, 2013
Meeting called to order at 7:30 P.M. with all interested homeowners. Minutes of October 8, 2013 meeting were distributed along with the agenda for tonight’s meeting.
Ø SMA offered condolences to a member whose husband recently passed away and a card was sent.
Ø Thanks to all the volunteers for distributing flyers it was a big help to us.
Ø Members read the October 8th minutes (on their own) and a member made a statement to accept the minutes as read.
§ A member questioned the October 8th meeting minutes regarding WVC being insured by a relative of the managing company and the position he holds in the insurance company
§ Informed the information was verified: he is listed as one of the Directors
o Garden: to resume in the spring
o Dumpster: head of this committee not present but reported last meeting:
§ Town doesn’t get involved with WVC garbage pickup/recycling
§ WVC is a private community and the contractor is responsible for proper disposal
§ A member explained people should place cans & plastic recyclables in clear plastic bags which would be pulled out of the garbage at the terminal facility for recycling
§ A member volunteered to help this committee going forward-she’ll speak with committee head
o Communication: Check out the blog for updates/information and minutes
Ø Important H.O.’s meeting being called by the BOM for this Thursday, November 14th. This meeting is regarding the roads & roof assessment and is very important to attend if at all possible.
§ Members asked:
§ How many H.O.’s are in arrears?
§ Is the board/lawyer putting leans on these condos?
§ What exactly is being done with H.O.s not paying?
§ Why isn’t cable being disconnected from these condos? A member stated that cable can be disconnected from individual units
Ø Letter from BOM regarding request for resumes to be submitted between now and early May: the house rules state if there is a vacancy and it’s more than 4 months to the next election- the BOM needs to fill the vacancy ASAP
§ Further discussion regarding the importance of submitting resumes and getting involved
§ Explained the board usually maintains nine appointed members and if two leave then the board should fill all these vacancies to maintain same
§ H.O.’s questioned why the BOM hasn’t informed them of the number of open vacancies
Ø A member mentioned the WVC website is available & inquired if the board minutes would be posted
§ A member advised the board was told not to put the minutes on the website because of privacy issues and hackers
§ WVC web- site: Woodgatevillagecondo.com
Ø SMA met with an attorney: SMA is a civic group and according to the house rules the club house is available free of charge to charitable or civic organizations
§ Letter read which was sent to BOM on November 6th regarding our request they reconsider allowing SMA to meet at the clubhouse
Ø Follow up to last month’s meeting: advised all that SMA sent a letter October 11th to WVC management company (seven principals) in response to e-mail received from managing agent
§ SMA did not receive a response
Ø A member wanted to know why HO’s aren’t able to use the club house for other things as she was told to send an email and explain what she wants. She further indicated when she bought here she was told that WGV had many activities at the club house and would like the clubhouse to be available at least two nights/week
§ Possibly SMA and BOM can work together for future activities/clubs
§ H.O.’s questioned why there isn’t better communication re:
§ When outside contractors not hired by WVC are working in our community (ex: LIPA); why are they ripping up our grounds? Advised LIPA continues to repair cables
§ Another new landscaping company
§ When contracts are due for renewal (ex: landscaping, management, pool service etc.)
· Members remarked important to get feedback from H.O.’s as we are paying for service/contractors and should have the right to voice our opinions before renewal
o Advised if there’s a problem with a vendor to notify the WVC office for intervention not the vendor
Ø SMA advised the WVC liaison is not available at this time but the board is provided information in reference to our meetings as well as the availability of viewing the minutes, etc. on SMA website
Ø A member inquired why a quarterly report from the board available to keep community informed about what is planned such as the installation of new WVC signs, sidewalks, trees, etc.
§ BOM should send a brief monthly letter to H.O.’s on issues they are working on
§ The letter could be mailed with our monthly maintenance bill at no additional cost
§ BOM should have more than the current two H.O.’s meeting per year as this would improve communication
Ø All H.O.’s were informed any concerns/issues they have should be sent via e-mail to the board: email@example.com., or snail mail
Ø Meeting adjourned at 9:20 P.M.
Ø SMA will not meet in December; however, we will conduct a food drive for families and/or animals on December 14th from 10 A.M. to 2 P M. in the cul-de-sac on Springmeadow Drive (between Beech & Cedar on the clubhouse side)
The next meeting is Tuesday, January 14, 2014
A healthy and happy holiday to all!
Tuesday, November 5, 2013
The below letter was sent to 7 people in the offices of NAI in response to the email from Ms. Bernato. As of today, we have not gotten any response.
October 11, 2013
Mr. Frank Socci Jr.
3 Huntington Quadrangle, Suite 307N
Melville, NY 11747
Dear Mr. Socci,
The homeowners of Woodgate Village Condominiums in Holbrook would like to bring a matter to your attention. This occurred back in July of 2013, but the time has now come to share it with you.
A group of homeowners living in
formed a group titled, The
Springmeadow Alliance. The goal of this
group was to discuss ways to improve our community. The inaugural meeting took place on June 11,
2013 and the community was invited to attend.
One item on the agenda was to hand out index cards and ask all those in
attendance to write down areas upon which they thought could be improved
regarding any and all aspects of the community. After the meeting, a spread
sheet was made that listed the comments the homeowners had written on the index
cards. Some of the feedback from the
homeowners was negative regarding NAI and the Board of Managers in Woodgate Village .
In maintaining our transparency, the minutes of that meeting along with
the list of comments were sent to all those in attendance on June 11 and even
included the office of Woodgate Village . Woodgate
Margaret Bernato, your employee, upon viewing this list took it very personally. The list was simply a compilation of comments made by the meeting’s attendees; it had not been shared directly with Ms. Bernato. However, the list apparently upset her enough, so much so, that she felt the need to personally respond to the Springmeadow Alliance. Her retort offended the members of The Springmeadow Alliance for something that was unsolicited. Its tone was both condescending and ill-mannered.
As a representative of NAI, Ms. Bernato should always maintain an air of professionalism. The homeowners feel that this has not been the case. We believe that amends are in order and respectfully request that you, NAI act appropriately with regard to Ms. Bernato’s actions.
We appreciate you looking into this matter and helping to rectify this issue.
Below is an email that the Springmeadow Alliance received from Margaret Bernato.
From: Margaret Bernato < MBernato@nailongisland.com>Date: July 11, 2013, 11:55:41 PM EDTSubject: As statedGood evening;Though NAI Long Island has no contractual agreement with your group outside of your status as homeowners and clients I am compelled to address an issue.While assisting the WVC office staff today in trying to unravel and place into a working sense of order your e-mails and those regarding your group, I happened to notice a suggestion for cost saving in your minutes was to remove NAI Long Island and "self manage" your community again.Please allow yourselves to be enlightened or reminded as most of you have been multiple times, to what NAI and I personally have done to pursue cost saving initiatives, as well as keep your community running and compensate for damages caused by the complete absence of management and business principals during the many years in which your community was "self managed" by individuals whom I am sure had the best of intentions, but had absolutely no knowledge of property management or your By-laws. Below is only a partial list;In the 52 months the company has been managing your property NAI waived the 120,000.00 fee associated with the negotiation and placement of your roofing loan, which according to your management contract, they were entitled to.I personally have saved/recouped your community the following monies from over billing;14,000 SC Water District1300.00 Bros.ll Landscape44,000.00 RBR Snow RemovalThe removal of 1.2 MILLION DOLLARS in fines from the NY State Insurance Departmentfrom the "self managed" roofing projectFacilitating 50,000.00 in pro bono (free) legal fees to have the fine removedI re-negotiated your Cable TV contract for 48,000.00 lessWhile it is apparent some of you may not have a sense of business acumen, and are not expected to, I am sure you can quantify the savings NAI Long Island and I have accomplished to well over **1.4 MILLION DOLLARS** in the last 52 months.Your community is large, aging in condition, has a population of residents who have the HIGHEST incidence of suing their own community out of ANY COMMUNITY in the COUNTRY and has suffered gross mismanagement from your "self management" years and yet through our expertise we have accomplished tremendous savings for you and managed to keep WVC insured and implement good preventive maintenance for some areas. In addition to this savings which translates to 12 (TWELVE) YEARS OF FREE PROPERTY MANAGEMENT SERVICES moving forward, you continue to enjoy all of the benefits our industry and governmental contacts bring to your community. In addition to that, for the first time in the history of your community, your reserve is being funded on a regular basis which is a requirement on many mortgage or re-fi applications.To suggest anything else, because a handful of individuals may not be able to afford living at Woodgate any longer or because a select group of individuals have at various times sought personal favors from me, or NAI Long Island which were basically illegal to grant, or did not appreciate the fact that the By-laws are no longer "subject to interpretation" by the Board of Managers or it's agents is inappropriate, meritless and yet another example of poor management, which seems to have prevailed in the past.Thank you.Margaret BernatoNAI Long Island631-270-3091
August 13, 2013
Meeting called to order at 7:30 P.M. with all interested homeowners. Minutes of
July 9, 2013 meeting were distributed along with the proposed agenda for the
August 13, 2013 meeting.
· Alexis thanked all those present for their attendance and interest. Also a special thanks to all the attendees who have been supporting us from the beginning.
· Minutes of the July 9, 2013 meeting were reviewed and Linda Kitcho approved and Fran Ruggerio-Miecnikowski seconded the motion.
· At our previous meeting, a suggestion was made to add a disclaimer to avoid or avert potential liability
A disclaimer isn’t needed, as there will be a delay of 12 hours for posting
and allow censorship of inappropriate contributions.
· The three sub-committees were informed that a brief meeting will take place immediately this meeting of the SMA.
· Gary Bodenburg was introduced as one of our members who submitted his resume to the board, for the open seat. He was thanked for his interest.
· Some homeowners were concerned as to why they did not receive any flyers for the Springmeadow Alliance meeting on August 13th – flyers were never delivered to their unit (buildings 214,215 and 221).
List required from BOM – confirming what buildings have reps and/or what buildings may need reps (and/or co-reps).
· Alexis asked everyone if they were aware of the financial meeting which took place the week before. Surprisingly 40 out of 44 attendees knew about the meeting…..but did not attend.
Alexis stated the importance of these financial meetings and H.O.’s should attend.
One H.O. stated that they didn’t attend because it’s a waste of her time…the board only tells you what they want you to know and they don’t listen to the H.O.’s questions or concerns.
H.O.’s mentioned this is the lack of communication from the board. BOM should have done a “Robo” call to remind H.O.’s.
H.O.’s declared that the BOM didn’t send a “Robo” call because the board really didn’t want anyone there to question them.
Some homeowners asked if they can still get a copy of the financial report. Both Sharyn Lanza and Pat O’Hea replied that copies could be picked up at the office.
· The Springmeadow Alliance will respond directly to NAI regarding the unsolicited e-mail from their property manager, Margaret Bernato on behalf of the homeowners of Woodgate Village Condominiums.
H.O.’s response to this e-mail was – unwarranted, extremely negative, and written in a condescending tone.
Disparages the intelligence of the homeowners.
Most of what she is taking acknowledgment for is her job.
Several H.O.’s commented that this is Margaret’s demeanor anytime you have articulated with her.
H.O.’s felt that Margaret Bernato should be held accountable for this distasteful and un professional e-mail.
In all fairness Margaret has made some accomplishments, is experienced in her field and for the most is doing a good job.
Customer service is an area in which Margaret needs to improve upon.
· NAI’s contract expires in October. The BOM is responsible to solicit three new bids and/or the renewal of contracts.
BOM should express disapproval of both Margaret’s actions regarding the e-mail and her conduct to homeowners in general.
H.O.’s suggested that if we keep NAI as our management company…perhaps a replacement is necessary of our current property manager.
· NAI should not be the “liaison” between the H.O.’s and the BOM.
· BOM should supervise and be held accountable for any and all work that is being performed by our management company, NAI.
· Monies should be monitored for the benefit of the community.
· NAI, the BOM and/or our maintenance men ought to be supervising all outsider contractors for work performed within the community of Woodgate Village Condominiums and must be done on a continuing basis.
· A question was raised about our roads again.
Who hired the previous contractor that did a horrendous job?!
Was the job performed out of scope and if so, can we reprieve?
Can WVC benefit if we donate our roads to the Town of
· H.O.’s believe that the BOM only reacts after something has happened.
The BOM needs to commit to their responsibilities. If they are unable to perform their duties then they should remove themselves from the board.
· H.O.’s question whether they can review contracts.
Yes, with an appointment made with the office.
· It was suggested that all H.O.’s should make appointments and look over our financial data.
· What happened to the RECREATION and the BEAUTIFICATION committees?
Lack of communication on the BOM to H.O.’s
Do we need more volunteers for these committees?
· H.O. had a recommendation for SMA’s Garden committee. Some bushes are missing from one half of the circle at the end of
Lane. This resulted from the
storm. Perhaps the empty side
could be filled in with every other bush from the existing one. This would make it more uniform.
H.O. was instructed to write an e-mail to the SMA and attention to the Garden Committee to not only make the request, but to offer a suggestion as to how it could be accomplished.
Can removal of bushes be performed by our maintenance men?
Another H.O. suggested that the area be left as is and add a garden bench to create a “sitting area”.
· Fran Ruggerio-Miecnikowski commented on that she felt this meeting and the previous one had a negative tone. She was hoping for a more positive attitude.
A member of the group stated that this isn’t a negative tone, it’s frustration from the H.O.’s who actually have a voice in these meetings and are finally being heard.
A H.O. said that the BOM does not listen to the community and perceives our frustrations as complaints and not constructive criticism.
H.O.’s are feeling dissatisfied with the BOM lack of responsibility.
· Question: Why can’t WVC impose fines to people who do not follow he rules?
i.e., air conditioner in windows, dog droppings, the feeding of feral cats, etc.
If it’s in the By-Laws then we should be able to enforce the fines. An attorney should not be required as it will incur legal fees to the community.
It appears that H.O.’s must obey the rules but yet the BOM seems to be exempt. i.e. board member does not have
sticker on his vehicle. Woodgate Village
Selective ruling is the practice of this board which pits one neighbor against the other.
· Alexis stated that H.O.’s need to vote at board elections in order to put new members of the community’s choice in.
Board members have a responsibility and should be held accountable to their positions.
· A proposal was made to utilize the Woodgate Village Robo call system to inform residents of any and all information regarding our community.
· What are the duties of our security company?
Residents are concerned about having seen the security vehicle parked in our parking lots for an extended period of time.
· REMINDER: Homeowners can purchase a copy of the By-Laws and Prospectus directly through the Woodgate Village Office if they did not receive one at the time of closing.
· Sharyn closed the meeting at approximately 9:00 P.M.
NEXT MEETING IS SCHEDULED FOR
TUESDAY, SEPTEMBER 17, 2013