Tuesday, October 28, 2014

SPRINGMEADOW ALLIANCE MINUTES
October 14, 2014


v  Meeting called to order at 7:30 P.M.

v  Minutes from previous month read and approved-1st and 2nd motions made by two homeowners

v  SMA monthly meetings being held in WVC clubhouse (effective October 2014) the 2nd Tuesday of every month. (Thank you to the new Board and former Board President, Liz Caponiti)
§  SMA   Creed  - Cooperation  - Commitment - Contribution
§  Our purpose is to work cooperatively and establish a positive relationship with the board, increase community involvement, be a liaison from WVC residents to the board as well as from the board to the residents, improve curb appeal of the community, and requested a robo call be sent announcing our upcoming meeting.   
§  All suggestions, concerns welcome but need to be expressed in a constructive way

v  Report of meeting with 2 board members: The meeting was very positive  - we are looking forward to a new start and working together
§  Will have a board liaison who will chair the homeowners committee and be present at our SMA meetings - Geri DePasquale
§  Informed all of board’s request for SMA name change: a new name for SMA was suggested from a homeowner-”Woodgate Village and You”.  All will be advised of our decision which must first be submitted to and approved by the board
§  Will be an Official Homeowners Committee
§  A mission statement for the committee will be written
 
v  Discussion on WVC resident meeting held September 22, 2014 by the board
o   New board
§   Introduced to all
§  2 new resident meetings to be held for all in the community (not just homeowners)
o   WVC improvements since new board in effect
§  New clubhouse hallway flooring
§  Planting of grass seeds  with areas appropriately fenced off; beautiful mums planted; corn stalks displayed throughout the community; and the orange PSEG work fences removed
o   Website
§  Excellent presentation
o   Recreation committee
§  Trying to get the community involved in events
·        Possible future events: Bingo, Wine & cheese, afternoon tea etc...
·        A member of this committee informed all that the committee is working on having a senior club meeting possibly on Monday afternoon- information will be given when available
o   Operations  & Planning committee will also be responsible for:
§   General maintenance
·        Tree trimming
·        Side Walk repairs
·        Curb Appeal
§  Painting of shed, fences, power washing  etc. (working in building order not piece-meal as was done) unless otherwise needed
§  Painting of steps, curbs
§  Work on general maintenance
o   Security
§  To sign up for alerts such as traffic, etc.:  www.suffolkpd.org – click “nixle”
·        This will give you ALL available Alerts

v   Comments regarding community’s response to the meeting requested from all who attended:
§  Everyone was exceptionally pleased with the meeting - H.O.’s felt the new board was very positive  - we’re all looking forward to all the new changes and improvements
§  New Board is definitely  communicating better  - keeping the community informed
§  New Board has created a “Positive Outlook” throughout the community
§  New improvements throughout WVC show this new board is working together they really care about the homeowners and property values of this community
§  Meeting was definitely informative and H.O.’s appreciated the open forum for Questions and Answers.
§  Special thanks to the new president and her handling of the meeting and issues in a very professional manner.

v  Suggestion from H.O. the Villager should have a “seasonal” section as a reminder of WVC policies:
§  Towels should be not be hung over fence/balcony
§  Pet owners must clean up after their dogs and inform all where appropriate areas are to walk dogs
§  No food in pool area.

v  Discussed again…..dog waste and lack of some owners not cleaning up after their pets
§  Suggestions to  establish a cleanup charge or fees to those inconsiderate pet owners
§  Place bags around the areas designated to walk pets for residents’ use
§   A flyer should be distributed to all units throughout WVC
·        This way All residents and H.O.’s will be notified of WVC updates
§  Discussion about excessive barking dogs on patios and in units
§  WVC rules should be sent to all residents in the community to ensure everyone receives them

v  SMA will be hosting another Food Drive for people and pets in December  - date to be announced

v  Meeting adjourned at 8:45 P.M.



Next meeting: November 11, 2014

Tuesday, September 30, 2014

SPRINGMEADOW ALLIANCE MINUTES
September 9, 2014


v  Meeting called to order at 7:30 P.M.
v  Minutes from previous month read and approved-1st and 2nd motions made by two homeowners
v  Discussion regarding the recent letter from the board of managers which advised of a change in board members and new officers: President-Debbie O’Rourke; Vice President-Natalie Fasano;
Secretary-Carol Rognon; Treasurer-Gerri DePasquale
o   All informed of two openings on the board and encouraged to submit their resumes if interested
v  Recent flooding issues on primarily three WVC streets: Beech, Elm, and Ginger.  This is not the first incident where many cars were “totaled” by their insurance companies and there were also several condo units flooded. Attendees suggested actions to help alleviate these situations as the weather patterns are changing which are causing storms to be significantly stronger:
o   Have scheduled maintenance of all storm drains (both in the streets and common areas)-they should be vacuumed so the accumulated debris is totally removed at least annually
o   The board along with the property manager should work with the town of Islip and the golf course to put in additional strategic drains on the golf course as the run off caused much of the flooding in our streets
o   Additional storm drains should be added to the aforementioned streets that have recurrent flooding
o   Attendees encouraged to voice their suggestions using the WVC new user friendly website as comments/concerns can be directly sent to board members
v  The brunch hosted by Elite, the vendor providing pool services, didn’t have a large turnout: a lot of the community wasn’t aware of the brunch as the flyers advertising the event were available only at the pool
o   Perhaps a different weekend should be selected as a lot of people go away for Labor Day
o   A robo call would have informed homeowners of the event
v  Again discussed dog waste and the lack of owners cleaning up after their pets
o   Suggestions were to establish fees if you have a pet (dog or cat) and live in WVC
o   Place bags around the complex for owners’ use and remind homeowners of the designated areas to walk pets
o   Discussion about barking dogs especially those who leave their balcony doors open and leave the pet alone all day
v  All reminded of community meeting with the board of managers on September 22, 2014 at 7:30 P.M. and encouraged to attend
v  Meeting adjourned at 8:37 P.M.

THE NEXT MEETING IS SCHEDULED FOR OCTOBER 14, 2014


Monday, August 25, 2014

Minutes from August 12, 2014

SPRINGMEADOW ALLIANCE MINUTES

AUGUST 12, 2014

Ø Meeting called to order at 7:30 P.M.
Ø Minutes from previous month read and approved – 1st and 2nd motion made by two homeowners
Ø Remembrance of the board of manager’s late president and memorial service. Mentioned also was the passing of another homeowner
Ø Discussion regarding the robo call advising homeowners of an open board position and request for resumes. Homeowners discussed that there are those who have “opted out” from receiving robo calls and as such weren’t notified. Several felt that the board should have sent this request in writing; however, the cost of such mailings may have been a factor.
o   All were encouraged to consider applying for the open board position and to request their neighbors to do likewise
Ø Reviewed questions posed at past SMA meetings regarding:
o   Financials: the purchase of one WVC unit and possibly a second with information regarding their respective costs
§  Will the units be rented and will local real estate offices be advised of the listing
§  All felt this was a positive move as opposed to having an empty unit but request the board keep the community informed as to where the money will be allocated and the cost savings
Ø Several homeowners had questions regarding the requirements of being on the board, and inquired how the most recent member had been appointed.  All advised that the reason may have been due to the last appointee having his resume on file
o   Several in attendance felt that a requirement for every board member should include both reading and familiarizing oneself with the prospectus/by-laws of WVC as other condos require
Ø Volunteers: encouraged all to get involved on WVC committees wherever they have an interest.  To date, those in attendance have not called to join any committee-reminded that 5 names were given to the board for the Compliance Committee but have not yet had a response. This committee had been chosen from one of several available for homeowners to join as listed in the spring 2014 Villager.
o   Several committees including the Compliance Committee and their purpose/intent discussed
§  Members would apprise the board of areas needing attention such as gates in disrepair, overgrown shrubs, unpainted balconies, etc. The purpose of the committee is to increase/maintain WVC property values. Discussion had about previous years and that members of the board and the property manager actually walked WVC property on a regular basis and noted areas needing attention for which action was taken.  All would like that interest from the board as well as the property manager to resume
Ø SMA cancelled the meeting scheduled with two board members out of respect for the recent passing of the board’s president; it is to be re-scheduled in the near future
Ø Homeowners mentioned the numerous pieces of equipment owned by WVC and if an inventory list is maintained.  Several noticed the new tents used for the memorial service recently held on WVC and wanted to know if these would then be used by the pool for more available shade
Ø Homeowner advised that recently two mortgage companies denied mortgages to potential buyers. This was due to when the companies ran their assessment reports: WVC maintenance fees are due by the 15th of the month, since the reports were run on the 1st of the month it showed many in arrears. When the reports are run on the15th or the end of the month, the number in arrears falls well below their requirements.  Discussion had in reference to dealing with this issue: prospective buyers would need to put down a higher down-payment, use a different mortgage company, request the company run their report at the end of the month.
Ø The meeting was adjourned at 9:01P.M.


THE NEXT MEETING IS SCHEDULED FOR SEPTEMBER 9, 2014

Monday, August 4, 2014

Minutes - July 8, 2014


SPRINGMEADOW ALLIANCE MINUTES

JULY 8, 2014

 

v  WELCOME

v  MINUTES WERE READ AND APPROVED (1ST AND 2ND MOTION BY TWO HOMEOWNERS) WITH TWO CORRECTIONS

v  THE POOL IS OPEN ON A DAILY BASIS AND IS BEING USED WITH GREAT ENTHUSIASM 

            THE BOTTOM OF THE POOL WAS REFINISHED THIS PAST YEAR.  IT LOOKS        

            AND FEELS WONDERFUL

            THE POOL SCHEDULE AND RULES SIGN POSTED ON THE BRICK WALL,         

            INSIDE THE POOL AREA HAS NOT BEEN UPDATED FOR MANY YEARS

            AND REQUIRES ATTENTION

            RECENTLY A REPRESENTATIVE FROM THE SUFFOLK COUNTY HEALTH

            SERVICES INSPECTED OUR POOL AREA.  HE POSTED (FOR THE FIRST TIME)

            THE PERMIT THAT IS REQUIRED BY OUR FACILITY TO OPERATE A POOL

            THERE WAS AN INCIDENT AT THE POOL ON JULY 7 INVOLVING AN 

            EXTREMELY ABUSIVE MALE (H.O.) TOWARDS A FEMALE (H.O.) AND

            WITHOUT ANY PROVOCATION ON HER PART.  THE PRESIDENT OF THE BOARD

            HAD BEEN CALLED AND RESPONDED, BY THIS TIME THE SITUATION WAS

            ALREADY UNDER CONTROL.  THIS INCIDENT WAS ESCLATING AND WAS

            EVENTUALLY GOING TO INVOLVE THE POLICE, AS THE MAN THREATENED

            THE FEMALE H.O.

            THOSE OF US WHO WERE THERE TO WITNESS THIS OCCURRENCE, VERY

            MUCH APPRECIATED THE PRESIDENT’S PRESENCE AND SHE SHOWED H.O.’S

            A “HANDS ON APPROACH”

v  EVERY MONTH THE QUESTION HAS BEEN ASKED, “HAS ANYONE CALLED OR WRITTEN THE OFFICE REQUESTING TO BE PART OF A COMMITTEE?  THE ANSWER REMAINS THE SAME…NO SOME EXPLAINATIONS WERE GIVEN AS TO WHY NOT

             THREE OF THE FOUR LADIES HAVE REQUESTED THAT THEY AS WELL AS

             TWO OTHER VOLUNTEER HOMEOWNERS  RE-ESTABLISH THE COMPLIANCE

             COMMITTEE.   AN EMAIL WAS SENT TO THE OFFICE REGARDING THIS

             REQUEST AND WE ARE AWAITING AN ANSWER.

             THE PURPOSE OF THE COMPLIANCE COMMITTEE WAS AGAIN EXPLAINED

             H.O.’S ARE ENCOURAGED TO CALL OR WRITE IN FOR REPAIRS TO SIDEWALKS,

             FENCES, SPRINKLER HEADS, LEAKING FAUCETS, BROKEN GATES, ETC.

v  THE FOUR LADIES ARE MEETING WITH TWO BOARD MEMBERS TO DISCUSS THE FUTURE OF THE SPRINGMEADOW ALLIANCE

             THE BOARD IS REQUESTING THAT THE SPRINGMEADOW ALLIANCE

             CHANGE THE NAME AND BECOME A COMMITTEE OF THE BOARD

H.O.’S ARE FEELING THAT THE MEETING MIGHT BE ONE-SIDED

H.O.’S ALSO ASKED WHY DOES THE NAME HAVE TO BE CHANGED

v  ONE H.O. IS STILL WANTING TO KNOW WHY SHE CAN’T USE THE CLUBHOUSE FOR HER LEISURE WHICH WOULD INCLUDE HER FRIENDS FROM WVC

v  THERE IS A SIGN ON THE OFFICE DOOR (BOTTOM HALF) WHICH SUGGEST THAT   HOMEOWNERS CAN USE THE CLUBHOUSE DURING OFFICE HOURS, MONDAY-FRIDAY BUT NOT TO DISTURB THE OFFICE STAFF.  DOES THIS INCLUDE THE EVENING HOURS AS WELL?

v  PARKING STICKERS WAS REVISTED AGAIN. 

            HOMEOWNERS HAVE BEEN ADVISED THAT ALL H.O’S OF WVC ARE

            REQUIRED TO HAVE AND DISPLAY PARKING STICKERS   

            LAST MONTH A H.O. HAD BEEN QUESTIONING (THROUGH EMAILS AND     

            PHONE CALLS) WHY SOME INDIVIDUALS SUCH AS THE FORMER PRESIDENT

            OF THE BOARD WAS EXEMPT FROM HAVING TO DISPLAY THE PARKING

            STICKER ON HIS CARS.  THIS IS IN THE HOUSE RULES.

            IF WE ARE TO HAVE PARKING STICKERS, THEN EVERYONE MUST ABIDE

            BY THE RULES ANDTHIS IS TO BE ENFORCED BY THE BOARD.  IF NOT

            DO AWAY WITH THE PARKING STICKERS AS THEY ARE CURRENTLY  

            IN-EFFECTUAL

v  H.O. CRITIZED THAT THE REPAIRS TO THE CURB DID NOT MATCH UP WITH THE EXISTING CURB AND ALSOWANTED TO KNOW WHY A NEIGHBOR WHO IS A RENTER DOES NOT HAVE THEIR FENCE PAINTED.

           SMA ADVISED THAT SHE SHOULD CALLTHE OFFICE ABOUT THE CURB AND ASK

           THEM ALSO TO ADVISE THE LANDLORD OF THE NEED TO PAINT THE FENCE            

v  BOARD MEMBER OPENING – WHY WAS STU BLANCK PICKED TO FILL THIS.  HE WAS NOT ON THE BALLOT ON JUNE 7, 2014 NOR DID THE BOARD INFORM THE

COMMUNITY OF THE NECESSITY TO FILL THIS OPENING

v  ONCE AGAIN, HOMEOWNERS WOULD LIKE INFORMATION ON WHERE MONIES ARE      BEING PLACED…ON A MONTHLY BASIS.

v  ONE QUESTION STILL REMAINS UNANSWERED REGARDING THE PAST ELECTION…

             HOW WAS THE ELECTION COMPROMISED WHICH RESULTED IN AN INVALID   

             ELECTION

v  IT WAS SUGGESTED THAT AN INVENTORY OF ITEMS WITHIN THE SHED OF THE

MAINTENANCE MEN SHOULD BE DONE ON A REGULAR BASIS

v  HOMEOWNERS ARE OF THE OPINION THAT THE BOARD DOES NOT WANT THEM TO HAVE FULL KNOWLEDGE OF THE FINANCES CONCERNING THE CONDO’S RECENTLY PURCHASED BY WOODGATE VILLAGE CONDOMINIUMS THAT WILL EITHER BE UP FOR SALE OR RENTED

v  OTHER CONDOMINIUM BOARDS

             A DISCUSSION WAS HAD ON HOW OTHER BOARDS OF CONDOMINIUMS HAVE

             APPROACHED PROBLEMS

             A BUSINESS FORMAT WAS USED AND EACH BOARD MEMBER HAD A     PARTICULAR

             RESPONSIBILITY THAT WAS HE OR SHE WAS EXPECTED TO FOLLOW THROUGH ON

v  MEETING WAS ADJOURNED AT 8:50 P.M.           NEXT MEETING Aug.,12,2014

Wednesday, July 2, 2014

Minutes from June 10, 2014


                                      SPRINGMEADOW ALLIANCE MINUTES

JUNE 10, 2014

 

v  MEETING STARTED AT 7:38 P.M.

v  ALL THOSE IN ATTENDANCE WERE WELCOMED AND ASKED TO REVIEW THE PREVIOUS

v  MONTH’S (MAY) MINUTES

v  MINUTES WERE MOTIONED FOR APPROVAL “AS READ” BY TWO HOMEOWNERS

v  THE QUESTIONS ONCE AGAIN ASKED, IF ANY H.O.’S HAD CALLED THE OFFICE ABOUT SIGNING UP FOR A COMMITTEE OR IF ANY LETTERS WERE WRITTEN TO THE OFFICE REGARDING THE USE OF THE CLUBHOUSE FOR OUR MONTHLY MEETINGS….

THE RESPONSE WAS NEGATIVE TO BOTH QUESTIONS

v  SMA REMINDED EVERYONE THAT WE EACH HAVE TO BECOME MORE PRO-ACTIVE IN OUR COMMUNITY

v  IT WAS STATED THAT A MINIMUM OF THREE H.O.’S IS REQUIRED TO ESTABLISH A COMMITTEE

v  A H.O.  ASKED,”WHERE CAN WE FIND THE DIFFERENT COMMITTEES?”

v  SMA POINTED OUT THAT A LIST OF COMMITTEES COULD BE FOUND IN “THE VILLAGER”.  EACH  COMMITTEE LISTED WAS REVIEWED AND DISCUSSED

v  MEMBERS WERE INFORMED THAT EACH COMMITTEE WOULD MEET ONCE A MONTH WITH A BOARD MEMBER WHO WOULD CHAIR THAT PARTICULAR GROUP

v  ORIGINAL PURPOSE OF BUILDING REPRESENTATIVES COMMITTEE WAS EXPLAINED.

   TO HAVE A REPRESENTATIVE FROM EACH BUILDING GATHER INFORMATION SUCH AS:                      CONCERNS, COMPLIMENTS AND SUGGESTIONS FOR IMPROVEMENTS – 

   NOT TO COMPLAIN!

v  EVENTUALLY “REPS” WERE ALSO ASKED TO DISTRIBUTE FLYERS TO EACH BLDG. SO AS NOT TO INFRINGE ON THE MAINTENANCE MEN’S DUTIES

v  H.O.’S DISCUSSED HOW THIS COMMITTEE WAS NOT PROPERLY HANDLED, I.E., NO STRUCTURE, AND THE LACK OF CONSISTENCY, WHICH RESULTED IN THE ABSENCE OF INTEREST AND IN ITS DOWNFALL.

v  THE FOUR LADIES DECIDED THAT PERHAPS THE GROUP WOULD BECOME MORE ENTHUSED IF WE STARTED THE “BALL ROLLING” BY CALLING THE OFFICE AND STATING THAT WE WOULD LIKE TO BECOME PART OF THE COMPLIANCE COMMITTEE.  IT WAS AT THIS POINT THAT TWO OTHER HOMEOWNERS VOLUNTEERED TO JOIN US.  A CALL WILL BE MADE TO THE OFFICE ADVISING THEM OF OUR REQUEST.

v  HOMEOWNERS SUGGESTED THAT A BUDGET LINE BE CREATED FOR EACH COMMITTEE THAT WOULD COVER THE COST OF ANY AND ALL SUPPLIES FOR RECREATIONAL ACTIVITIES PLANNED. 

FUND RAISING EVENTS WERE PROPOSED SUCH AS: A CHINESE AUCTION, CAKE SALE, CAR WASH, ETC.  THESE EVENTS WOULD CERTAINLY HELP DEFRAY THE COST.

v  HOMEOWNERS STILL FEEL THAT COMMUNICATIONS BETWEEN THE BOARD AND THE COMMUNITY COULD BE IMPROVED REGRADING EVENTS

v  NEW MEMBER ADVISED THE GROUP THAT SACHEM HAS A SERVICE CREDIT PROGRAM FOR TEENS.  THEY COULD POSSIBLY ASSIST IN THE CARWASH AND PERHAPS WITH THE CLEAN UP OF ANY DEBRIS (BRANCHES,ETC,) IN THE AREA AND ALONGSIDE THE FENCE WITH APPROVAL OF THE BOARD

v  A DISCUSSION OF THE ELECTION ON SATURDAY, JUNE 7, 2014 INCLUDED SUCH TOPICS AS: BOARD MEMBERS SHOULD HAVE INTRODUCED THEMSELVES, AND WHY WEREN’T THE H.O.’S INFORMED HAS TO HOW THE ELECTION BECAME INVALID

v  HOMEOWNERS WERE ADVISED THAT THERE WAS A SUBSTITUTE OF POSITIONS BETWEEN A BOARD MEMBER AND THE CURRRENT PRESIDENT.  WE NOW HAVE A NEW PRESIDENT AND THE FORMER PRESIDENT IS STILL ON THE BOARD

v  ACCORDING TO A H.O. THE ATTORNEY PRESENT STATED THAT HOMEOWNERS CAN USE THE CLUBHOUSE TO PLAY GAMES, CARDS, ETC.  HE FOLLOWED THIS WITH, H.O.’S “HOMEOWNERS CAN USE IT… AND ISN’T THAT WHAT IT’S USED FOR?”

v  IT WAS STATED THAT THE ASSESSMENT WOULD END IN JULY AND THAT THE BANK NOTE STILL DUE WOULD BE PAID FROM OUR RESERVE

v  THE QUESTIONS WERE RAISED:  HOW MUCH IS LEFT ON THE ASSESSMWNT?

                                                          WILL IT BE PAID IN FULL WITH ONE PAYMENT OR

                                                          WILL HOMEOWNERS BE PAYING INTEREST?

v  MENTIONED WERE TWO CONDOMINIUMS THAT THE WVC OWNS AND HOW WVC GOT TO THAT POINT.  BY RENTING OR SELLING THEM IT WILL BE ADVANTAGES TO THE COMMUNITY FINANCIALLY

v  H.O’S WOULD HAVE PREFERRED TO BE NOTIFIED OF THIS ACQUISITION BEFORE THE HOMEOWNERS MEETING

WHAT MONIES ARE BEING USED FOR THE REPAIRS OF THESE CONDOMINIUMS?

WHAT BUDGET LINE WILL THE MONEY GO INTO UPON RECEIPT OF EITHER THE SALE OR RENTAL OF THESE CONDOMINIUMS?

v  H.O.’S  WANT TO BE INFORMED AS TO WHERE THE MONIES ARE SPENT BEFORE THE “FINANCIAL REPORT” AND HOW CAN THEY OBTAIN THIS INFORMATION

v  DIALOG WAS HAD THAT THERE IS STILL AN AIR OF MISCONCEPTION THAT THE BOARD DOES NOT UNDERSTAND THAT THE SPRINGMEADOW ALLIANCE WANTS TO ACHIEVE THE SAME POSITIVE GOALS FOR WOODGATE VILLAGE AS THE BOARD

v  A HOMEOWNER ADVISED THAT THE PUBLIC COMMISSION HAD BEED NOTIFIED OF ISSUES CONCERNING REPAIR WORK DONE PSEG ON THE PREMISES OF WOODGATE VILLAGE. THE COMMISSION INFORMED PSEG TO CORRECT THE PROBLEM THAT THEY CREATED.

v  MEETING WAS ADJOURNED AT 9:07 P.M.

 

NEXT MEETING

TUESDAY, JULY 8, 2014